inventory bookkeeping

Luckily, there’s lots of bookkeeping software that integrates with ecommerce platforms, making it easier to manage your sales and expenses. Even if you have experience with bookkeeping, there are some important nuances to ecommerce accounting you’ll want to follow. Here, you’ll learn about how to keep books for an ecommerce business, tools to help you, and common mistakes to avoid. The other item the GAAP rules guard against is the potential for a company to overstate its value by overstating the value of inventory. A company which is manufacturing or selling an outdated item might see a decrease in the value of its inventory. Unless this is accurately captured in the company financials, the value of the company’s assets and thus the company itself might be inflated.

Reconcile your payments by comparing the payments recorded and reported in your financial records with the payments shown on your ecommerce platform or through the payment provider you use to collect payments. The amount of sales tax would be $7, which would bring the final price of the item to $107. That’s why it’s crucial to stay on top of bookkeeping tasks for up-to-date snapshots of the health of your business at any given time. An efficient system for handling business finances is at the heart of every successful business, whether it is an accounting firm or any other small company.

Benefits of inventory management

The longer your inventory sits on shelves, the higher the chances that it will go rotten. The clock factory example is likely different because clocks won’t spoil if they sit on a shelf for a month. You may also need to store your shoes in warehouses before they are sold—this is a carrying cost that would be included in your inventory amounts. Equipment and supplies you’ve bought to run your business, such as work tools, vehicles and stationery, typically aren’t treated as inventory.

  • If these procedures are unorganized and inefficient, you may encounter delays in order fulfillment and unnecessary operational costs.
  • If you have too much inventory on hold (making your sales stagnant), put them up for sale at a discounted price or include them in some of your product bundles to avoid the accumulation of obsolete inventory.
  • It works well if you have large quantities of similar products that are often sold together.
  • With the power of people and technology, our team dives deep into COGS and inventory accounting.

He has been the CFO or controller of both small and medium sized companies and has run small businesses of his own. He has been a manager and an auditor with Deloitte, a big 4 accountancy firm, and holds a degree from Loughborough University. Beginning inventory is the goods unsold at the start of the accounting period, and ending inventory is the goods unsold at the end of the accounting period.

What Is Inventory Accounting?

Sloppy or incomplete books may even prevent a business from qualifying for the loans, lines of credit, and investor funding on which its future growth rests. It is addressed to small business owners, but the advice found here can help anyone faced with poorly maintained financial records, including independent bookkeepers. Too often, clients seek help with their books after years of doing their accounting in a shoebox. This can be an honest mistake—simple cash-basis accounting may be fine for a side hustle, but when business picks up, the old approach simply doesn’t work. Divorce and other major life events can also make a good-enough approach to finances suddenly appear painfully inadequate.

You will then be able to select your vendors or suppliers from whom you buy stock within each Item sheet. The next three examples show you what to do if you need to take some some stock and manufacture a new stock item with those. IFRS Standards define an onerous contract as one in which the unavoidable costs of meeting the obligations under the contract exceed the economic benefits expected to be received. Unavoidable costs are the lower of the costs of fulfilling the contract and any compensation or penalties from the failure to fulfill it.

First in, first out method (FIFO)

Both cost of goods sold and inventory valuation depend on accounting for inventory properly. A robust accounting software system will provide tools and resources to support users in generating financial reports based on their business data. These reporting capabilities often include features for developing cash flow statements, balance sheets, income statements and other reports that reflect the business’s financial standing. These reports are also often customizable, allowing users to create fine-tuned reports on their unique business scenarios. The main advantage of inventory accounting is to have an accurate representation of the company’s financial health.

Look for trends that may indicate areas where further analysis or action is needed – such as overstocked items or frequently out-of-stock products. Ultimately, choosing the right inventory bookkeeping method depends on your unique business needs and goals. Consider factors such as volume of sales, number of products, budget for technology investments before making any decisions on what to use for your business.

You’ll have to have a basic understanding of the inventory cycle and double-entry accounting methods to make the proper entries. Many ecommerce platforms offer features to help you keep track of important information you need for bookkeeping, like inventory and sales taxes. While it won’t file your taxes for you, it can help you track your tax obligations and collect the right amount. Although QuickBooks Online is an impressive solution, there may be better options for your business’s accounting needs.

For example, the inventory cycle for your company could be 12 days in the ordering phase, 35 days as work in progress, and 20 days in finished goods and delivery. In the meantime, start building your store with a free 3-day trial of Shopify. Charlene Rhinehart is a CPA , CFE, chair of an Illinois CPA Society committee, and has a degree in accounting and finance from DePaul University.